HomeTechnologyA Detailed Comparison of Different PDF Editing Software, Their Pros, and Cons

A Detailed Comparison of Different PDF Editing Software, Their Pros, and Cons


Adobe may wear the crown for popularizing the Portable Document Format (PDF), but is it truly the best fit for everyone?” Despite Adobe’s pioneering role in shaping the format, it’s worth noting that different PDF tools come with tailored features to address specific needs.

These tools may vary in security measures, storage efficiency, collaboration capabilities, editing, and more. The only constant factor is their locked layouts that maintain consistency across devices and platforms. In light of this, understanding the distinct offerings of various PDF tools is of paramount importance.

This article takes an in-depth dive into a comprehensive comparison of the most widely embraced PDF editing tools available today. By meticulously evaluating their strengths and vulnerabilities, we’ll help you to pick one that harmonizes with your specific needs.

Read on!

LuminPDF: The Industry Standard PDF Editor

Lumin has earned its reputation as the go-to PDF editor for many users. Its user-friendly interface and diverse features are suitable for personal and professional use. This tool that also doubles as a PDF viewer boasts a comprehensive suite of tools that can transform how portable document format works.


  1. Easy Navigation: With an intuitive interface, Lumin makes editing a breeze, providing quick access to various tools.
  2. Comprehensive Editing: Modify PDFs effortlessly with a wide array of tools, including text editing, image editing, annotations, split and merge, eSign, OCR, and collaboration, as well as the option to create fillable PDF.
  3. Cloud Integration: Seamlessly sync with Google Workspace. Can connect to Google Drive, Classroom, and Gmail for easy access and editing on the go.
  4. Cross-device Availability: Lumin offers cross-device availability. It can be installed on Android, iOS, Windows, and Mac systems for seamless on-the-go editing.
  5. Strong Focus on Security: This safe PDF editor boasts an effective eSign system for improved security.
  6. Free Version Available: Budget-conscious users will appreciate the free version, which provides access to Lumin’s basic tools.


  1. Learning Curve: Some users find the software challenging initially, but proficiency improves with regular use.
  2. Price Point: Compared to other options, Lumin might have a relatively higher price.

All in all, you can choose Lumin for a versatile PDF editing experience that adapts to your needs!

Nitro Pro: Powerful Features for Efficient PDF Editing

Nitro Pro is a robust PDF file editor that offers powerful features to streamline PDF editing processes. It is particularly popular among professionals and businesses due to its extensive capabilities.


  1. Precision Editing: From text to forms, OCR, links, images, and more, Nitro Pro offers advanced tools for precise PDF manipulation.
  2. Seamless Conversion: Effortlessly convert PDFs to Word, Excel, PowerPoint, and back again—a boon for those dealing with multiple file formats.
  3. Enhanced Security: With password protection, redaction, and digital signatures, Nitro Pro ensures your sensitive data remains safe.


  1. Limited Collaboration: Team projects may lack robust collaboration tools.
  2. Annotation Limits: Nitro Pro’s annotation and markup capabilities may be somewhat limited.
  3. Conversion Complexity: Converting PDFs to Word can be tricky, especially with tables or complex formatting.

Choose Nitro Pro for powerful editing but weigh the cons for your specific needs!

Foxit PhantomPDF: Robust Editing Capabilities for Businesses and Individuals

Now known as Foxit PDF Editor, this feature-rich solution provides an impressive range of features that makes it ideal for creating, editing, and sharing fillable PDF forms and documents.


  1. Strong Security Focus: Protect sensitive information with robust encryption options.
  2. Comprehensive Features: Enjoy advanced editing, document comparison, and redaction tools.
  3. Versatile Conversion: Easily converts documents to various formats, like Word, Excel, and PowerPoint, for easy editing and repurposing.


  1. Learning Curve: This tool has a somewhat difficult layout that takes getting used to. For example, working with images can be difficult because of its grid system.
  2. Compatibility Issues: Some users have reported occasional compatibility issues when working on PDF files created with other editors.

Choose Foxit Phantom for versatile editing, but be aware of the user experience limitations!

PDFelement: Versatile Editing Tools with a User-Friendly Interface

Wondershare PDFelement is a comprehensive PDF editor known for its versatility and easy-to-use interface. It caters to individuals and businesses with a wide range of features, including text and image manipulation, page management, annotations, form creation, and OCR support for scanned documents.


  1. Extensive Editing Options: This tool offers a variety of tools that can be used to add text to PDF. Editing here also works for images, pages, annotations, and forms.
  2. Intuitive Interface: With a user-friendly design, no training is needed to navigate and utilize the software effectively.
  3. OCR Support: Allows users to edit and search text in scanned portable document formats for improved document accessibility.
  4. Multi-platform Availability: Access and edit portable document formats across Windows, macOS, iOS, and Android devices.


  1. Costly: PDFelement’s price is higher compared to other editors, and there is no free version available. Additionally, certain features might not be as powerful as competitors at a similar price point.

Choose PDFelement for its user-friendliness, but be aware of the downsides mentioned.

SmallPDF: Simple and Convenient PDF Editing Online

SmallPDF is a user-friendly online PDF editor that focuses on simplicity and convenience. Its web-based platform offers 20+ tools for easy manipulation, editing, and conversion of PDF files without the need for software installation.


  1. Online Accessibility: Access and edit portable document formats from any internet-connected device, no downloads or installations are required.
  2. Easy-to-Use: With a minimalist design, SmallPDF is perfect for basic editing tasks without overwhelming features.
  3. Mobile Compatibility: Installable on Android and iOS devices for on-the-go editing.
  4. Free Version: PDF edit online free with access to more than 20 tools, ideal for budget-conscious users.


  1. Limited Features: For complex editing tasks, SmallPDF may lack some advanced features found in desktop-based editors.
  2. Internet Dependency: The reliance on an internet connection could be challenging in areas with poor connectivity.

Use SmallPDF for on-the-go editing but watch out for areas with poor internet connection.

Sejda PDF Editor: Web-Based Editing Solution with a Range of Features

Sejda is a versatile solution for PDF manipulation available both online and as a desktop editor. With free and premium options, it caters to various user needs. The online tool processes your portable document formats in the cloud, while the desktop version does it on your hard drive.


  1. Online and Desktop Versions: Sejda can be used on the web or as a desktop application for flexibility.
  2. Feature Rich: Boasts a plethora of tools and features for carrying out many editing tasks.
  3. User-Friendly Interface: Its simple design makes editing a breeze for everyone.


  1. Usage Limits: The free version has daily usage limits, which can be restricting for heavy usage.
  2. Limited Fonts: The font options may be limited compared to other editors.

Sejda is a great choice for those who want to edit PDF

file online, but the daily usage limits might be a drawback for free users.

Soda PDF: Combining Accessibility and Functionality in PDF Editing

Soda PDF is a PDF editing software designed for both accessibility and functionality. It offers online and desktop versions to suit diverse user preferences. This PDF tool allows for effortless editing, merging, converting, compressing, signing, and ensuring document security.


  1. Flexible Access: Soda PDF offers online and desktop versions, letting users choose between web browser convenience or offline software installation.
  2. Extensive Editing: It offers a wide array of features, including text editing, page management, annotations, digital signatures, and more.
  3. Document Unlocking: Soda PDF lets users unlock password-protected files, provided they have proper access rights.


  1. Interface Complexity: Some users might find the interface overwhelming due to its numerous features.
  2. Limited Mobile Options: The mobile version lacks certain tools found in the desktop version, giving it limitations.

Choose Soda PDF if you want a tool with countless functionalities, but note that some of them must be purchased separately.

Final Thoughts

And there you have it! A rundown of some of the best PDF editor tools that are available in today’s market, along with their standout features. As you can see, every option brings its benefits and a few limitations to the table. By carefully weighing the pros and cons of each option, you can decisively select the editor that works for you.

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